Access procurement-led agreements built on fairness, transparency, and defensible public-sector practice — with no obligation to purchase and membership always free.
Click HereWe have intentionally streamlined our core documents — including our Framework Agreements, Supplier Master Agreements, and Requests for Standing Offer — to improve clarity, accessibility, and practical usability.
Traditional procurement documents are often lengthy, repetitive, and difficult to navigate. While legal precision remains essential, complexity should not create confusion. Our documents have been carefully structured and refined to reduce unnecessary length, eliminate duplication, and present requirements in clear, organized language.
The result is documentation that remains legally sound and governance-aligned, while being easier for members, suppliers, evaluators, and auditors to read, understand, and apply.
Clarity supports fairness. Accessibility supports transparency. And well-structured documents support defensible decision-making.
Suppliers participate by responding to publicly issued competitive solicitations. Opportunities are posted openly, and submissions must comply with the requirements set out in the solicitation document.
No. Awards are based on published evaluation criteria and best value. Agreements are not contingent on guaranteed volumes or pre-committed purchasing levels from members.
Yes. Administrative fees, where applicable, are established through the competitive process and incorporated transparently into pricing. Fees are not negotiated after award and are defined in the supplier agreement.
No. During an active competitive process, all communication must occur through the designated procurement contact identified in the solicitation. Direct contact with members during this stage may result in disqualification.
Awarded suppliers may be eligible to provide goods or services to participating members under the established agreement. Individual purchasing decisions remain with each member organization.
Suppliers are expected to make services available to participating members in accordance with the geographic scope and service commitments defined in their agreement.
Supplier performance is monitored in accordance with the terms of the agreement. Performance concerns may be addressed through documented review, corrective action requirements, or other contractual remedies.
Yes. Failure to meet contractual obligations, pricing commitments, compliance requirements, or performance standards may impact continued participation in current or future agreements.
Procurement Solutions establishes Standing Offers and Framework Agreements through open, fair, and competitive procurement processes aligned with applicable Canadian trade agreements and recognized public-sector procurement standards. All opportunities are publicly advertised. Solicitation documents are made available electronically at no cost. Evaluation criteria and methodology are disclosed in advance.
Supplier participation is treated equitably throughout the process. Submissions are evaluated strictly in accordance with the published criteria, and awards are determined on the basis of best value. All evaluations are documented to support fairness, transparency, and defensibility.
Standing Offers and Framework Agreements provide access to pre-competed terms and conditions only. They do not guarantee volume. Participation by Members is voluntary, and individual purchasing decisions remain entirely with each participating organization. Procurement Solutions does not exercise purchasing authority and does not replace internal procurement governance.
How are supplier agreements established?
Supplier agreements are established through publicly advertised competitive procurement processes designed and managed by procurement professionals and aligned with applicable trade agreements and public-sector best practices.
Are procurement opportunities open to all suppliers?
Yes. Competitive opportunities are open to all qualified suppliers, subject only to clearly defined eligibility requirements necessary to confirm legal, financial, technical, and commercial capability.
Where are procurement opportunities posted?
Opportunities are posted on recognized electronic tendering platforms to ensure broad and open access. Solicitation documents are available electronically at no cost.
How are suppliers evaluated?
Suppliers are evaluated strictly in accordance with the criteria and methodology disclosed in the solicitation documents. Evaluation processes are documented to support transparency, defensibility, and audit readiness.
Are suppliers guaranteed work or volume under an agreement?
No. Standing Offers and Framework Agreements do not guarantee any volume or frequency of purchases. They establish standardized, competitively determined terms that Members may access at their discretion.
Are Members required to use Procurement Solutions agreements?
No. Member participation is voluntary. Each Member retains full purchasing authority and continues to apply its own internal policies, approvals, and governance processes.
Does Procurement Solutions make purchasing decisions on behalf of Members?
No. Procurement Solutions does not purchase goods or services and does not exercise purchasing authority. All purchasing decisions are made directly by participating Members.
How are supplier questions handled during a competitive process?
All supplier communications during a solicitation are directed through a single designated contact. Responses are issued through formally published addenda to ensure equal access to information for all participants.
Does Procurement Solutions favour certain suppliers or regions?
No. Procurement Solutions does not apply preferential treatment, geographic bias, or volume leverage advantages. All suppliers are treated equitably throughout the competitive process.
How is fairness and transparency ensured?
Evaluation criteria are disclosed in advance, methodologies are applied consistently, processes are documented, and award decisions are formally recorded. These controls support fair, transparent, and defensible procurement outcomes.
